Purchase Order

Purchase Order

Goods Receipts for PO does not contain any items

When you try to post a GR against any PO it says that the PO does not contain any items.
But when you display the PO it shows the items in it.

There have been several reasons which can be attributable to this problem -

1) This PO is subject to release strategy and since the final release was not made, this PO is considered as 'blocked'.

2) You have been using the confirmation control category where in respect of the last confirmation category key, the GR assignment checkbox is flagged. In this particular case, GR is only be posted if the confirmation is not maintained.

3) Early delivery date ie. the GR date is coming earlier than the PO delivery date.

One other nasty thing might have happened (mostly in MIGO):

You have accidently changed your default movement type from 101 to 102 during your last movement.
You will experienced this in some cases before installing hotpackage which shows the movement type on theMIGO screen.

Purchase Order Account Assignment For Service Items

The concept of account assignment remains same whether for materials with Mat. No. Or only text.

If you are purchasing a particular service for a cost center. then you can assign the PO item to Cost Center & so on.....

Use the following Customizing Path:

Material Management
-> Purchasing
-> Material Master
-> Entry Aids For Items Without a Material Master.

Create the Material Groups and the Valuation Classes you are going to assign to the 'text services'. In the moment of a Purchase order, put the text services and assign them the material groups which you created for them. In that moment, the account assignment that you customized will appear into the purchase order.

How to make systematic service purchase order?

1. First you need to create a PO with Item category as 'D' -- T Code: ME21N

2. You need to create the Service Master Record T Code: AC03

3. In the PO, Services tab, you need to mention the Services you are expecting from the vendor, quantity, price.

4. Need to mention the Validity start and end period in the PO Header.

5. Once after accepting ther services from the vendor, based on the Vendor invoice you need to enter the service entry sheet aganist the PO. T code: ML81N

6. Invoice Verification based on the PO. (this will pick information from the Service entry sheet)

7. Payment Processing

Purchase Order Fields Relevant to Printouts of Changes

You can define whether and in which purchasing documents a field is relevant to printouts of changes or which texts are included in change notices.

The text output can be controlled via a text number (direct assignment) or a routine (indirect assignment).

This is done in transaction SM30 - T166C

Text number define in transaction OMF6

If you wish to define further fields as relevant to change notices, you must carry out the following activities:

1. Enter the table and field names

2. Select the document categories for which the field is to be relevant to change notices.

3. Assign a text number or routine
If you have specified your own routine, you can evaluate it in the user exit

Steps to take in order to force-close PO

There are two ways to force close a PO:

1. You can set Delivery Completed Indicator in Purchase Order or at time of doing goods receipt. That simply means you cannot do further GR for that item. You can still process Open Invoices .

2. You can block material at purchase order level which means, you will not be able to do any GR , Invoice against that specific item in PO.

The recommended is the first option though.

Second option is used in case of : -

1. to cancel an item
2. An item is closed and can be archived

Prompt the last Purchase Order Price for the Material

If you want the system to take the price from the last Purchase Order, then do not maintain the conditions in the info record because it has precedence over the last PO. This means that the netprice field in the info record should be left blank.

In the case when you have already maintained the conditions in the info record (or netprice), try to delete them or make them invalid by changing the validity date.

Even though no price was maintained, the info record will still keep track of the Order price history.

To check the Order price history, go into the material info record and click Environment -> Order price history

If we want the system to take price from Purchase Requisition, what need to be done?

System can default PR price to PO. Please do the following steps.

1). System setting. Click System --> User profile --> Own Data.
Click Parameters tab.
Key in EFB and hit Enter.
Then Save.

2). To Customize Personal setting in PR so that the PR net price will be populated to PO whenever a PO is created.
A). Run tcode ME51N.
Click Personal Setting.
B). Click Default Values tab.
Click more fields button.
C). Highlight Purchase Order Price on the right box and click left single arrow.
D). Click copy at bottom screen.
E). At default values tab the PO price field, pull down the list and click 2 As net price.
Click save at bottom screen.