PowerPoint has 13 toolbars, including the Task Pane. By default, the
Standard, Formatting, and Drawing toolbars are displayed. The other toolbars are
used only for specific functionality in PowerPoint.This page will let you know
the most commonly used toolbars and its function.
To show a toolbar
From the View menu, choose Toolbars
and select the toolbar you want to display (you will see a check mark beside a
toolbar when it is visible)
To hide a toolbar
From the View menu, choose Toolbars
Select the toolbar you want to hide (you will not see a check mark beside a
toolbar when it is hidden).
The Standard Toolbar
The commonly used action is represented by an icon
of the Standard toolbar. When you put your mouse pointer over an icon, it
is highlighted and a descriptive wording appears. Click the icon/action you want
to apply to your slide objects.
The icons on the Standard toolbar and it function:
Icon
Function
New
To start a new presentation
Open
To open a presentation
Save
To save a presentation
Permission
To sets permissions for opening or changing a presentation
E-mail
To send the presentation as an e-mail
Print
To print the presentation
Print Preview
To change the display to print preview
Spelling
To start the spell checker
Search
To display the Basic Search Pane
Cut
To cut selected text or object to the Clipboard
Copy
To copy selected text or object to the Clipboard
Paste
To paste the last item from the Clipboard
Format Painter
To copy formatting (for duplication purpose)
Undo
To undo the last action
Redo
To redo the last undo action
Insert Chart
To start the Chart Wizard
Insert Table
To insert a table
Table and Borders
To display the Table and Borders toolbar
Insert Hyperlink
To insert a hyperlink
Expand All
To expand the title and text for all slides on the Outline tab
Show Formatting
To show or hide character formatting
Show/Hide Grid
To show or hide gridlines
Color/Grayscale
To show the presentation in color, black and white, or grayscale
Zoom
To zoom the Slide, Outline tab area, or Slides tab area
The Formatting Toolbar
The formatting toolbar are located near
to the top of your screen as shown here. Each toolbar icon on the toolbar has
specific function that allows you to change the effects of the objects in your
PowerPoint slides.
The icons on the Formatting toolbar and it function:
Icon
Function
Font
To select font styles from the drop-down list
Font Size
To select a font size from the drop-down list
Bold
To apply bold formatting to selected text
Italic
To apply italic formatting to selected text
Underline
To apply underline formatting to selected text
Shadow
To apply shadow formatting to selected text
Align Left
To align text or inline objects to the left
Center
To align text or inline objects to the center
Align Right
To align text or inline objects to the right
Distributed
To align text or inline objects distributed across the whole line
Change Text Direction
To change the text direction (horizontal to vertical)
Numbering
To add or remove numbering from a selected paragraph
Bullets
To add or remove bullets from a selected paragraph
Increase Font Size
To increase font size
Decrease Font Size
To decrease font size
Decrease Indent
To decrease the paragraph indent
Increase Indent
To increase the paragraph indent
Font Color
To change the font color with a drop-down list
Slide Design
To display the Slide Design Task Pane
New Slide
To insert a new slide
To insert a new slide
From the Insert menu, click New Slide. OR click the New Slide icon on the Formatting toolbar
To insert a duplicate slide
From the Insert menu, click Duplicate Slide.
Copy and Paste Slides
You can copy and paste slides in Normal
View with the Outline and Slides tabs or in Slide Sorter view.
To copy slides with the Outline tab
Click the slide icon of the slide you want to copy.
Click the Copy icon on the Standard toolbar. OR right-click on the slide icon and select Copy.
To paste the slide
Click the slide icon after which you would like the newly copied slide to
appear.
Click the Paste icon on the Standard toolbar. OR right-click on the slide icon and select Paste. Note: You also can copy and paste the slide with the Slides tab or
in the Slide Sorter view.
Deleting Slides
You can delete slides in Normal View with
the Outline and Slides tabs or in Slide Sorter view.
To delete slides with the Outline tab
Click the slide icon of the slide you want to delete.
From the Edit menu, click Delete Slide. OR right-click on the slide icon of the slide you want to delete and
select Delete Slide.
To delete slides with the Slides tab
Click the slide thumbnail of the slide you want to delete.
From the Edit menu, click Delete Slide. OR right-click on the slide thumbnail of the slide you want to delete and
select Delete Slide.
To delete slides in Slide Sorter view
Click the slide thumbnail of the slide you want to delete.
From the Edit menu, click Delete Slide. OR right-click on the slide thumbnail of the slide you want to delete and
select Delete Slide.
